Personnel Policies and Procedures Board

Members of the Personnel Policies and Procedures Board

Contacting the Personnel Policies and Procedures Board

Email: pppb@townofsouthampton.org

Mailing Address:
Personnel Policies and Procedures Board
Town Hall
210 College Highway
Southampton, MA 01073

Forms & Documents

Remote Work Policy effective 2/4/25

Rules and Regulations effective 7/1/24

PRF - Personnel Requisition Form

Seeking Authorization To Fill Open Position - Completing a PRF

PCF - Personnel Change Form

PCF Guideline

PSF - Personnel Separation Form

Vacation Carry Over Request Form

Employee Review

Please note: Agenda items are due no later than the Monday morning by 10:00 of the meeting week.
Meetings are typically held the 3rd Thursday of each month unless there is pressing business that cannot wait.

General Responsibilities and Duties

The Personnel Policies and Procedures Board shall be responsible for the administration of the bylaw and rules and regulations promulgated pursuant to the bylaw.

The responsibilities of the Personnel Policies and Procedures Board shall be as follows:

• To maintain an effective personnel system, monitor the effectiveness of rules, regulations, procedures and practices, and prepare an annual report.
• To ensure that recruitment, selection, appointment, and removal of employees is consistent with the personnel bylaw and the rules and regulations adopted pursuant to the personnel bylaw.
• To ensure that the town acts affirmatively in providing maximum opportunities to all persons regardless of race, color, religion, sex, national origin, political affiliation, age, handicap, or other non-merit factors and with proper regard for privacy and constitutional rights for all positions and provide equal treatment in all aspects of personnel management.
• To formulate and review the classification plan and the compensation plan.
• To evaluate and classify positions and review requests for reclassification.
• To maintain a centralized personnel record keeping system.

Meetings

The Personnel Policies and Procedures Board usually meets on the third Thursday of each month in the Town Hall 2nd floor meeting room. Please check MyTownGovernment or call the Town Clerks office for Personnel Policies and Procedures Board meetings. Minutes and Agendas can be found on MyTownGovernment on the PPPB page.To request to be on the formal meeting agenda, contact the Personnel Policies and Procedures Board Clerk at pppb@townofsouthampton.org.