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Town Clerk

Early in Person Voting for 
March 5, 2024
Presidential Primary will take place in the Town Clerk's Office during the following times:
 
Saturday February 24 9am-3pm.
Monday 2/26, Wednesday 2/28 and Thursday 2/29
during regular business hours from 8:30am-4:00pm
Tuesday 2/27 we will be open 8:30-6pm 
 
Please remember anyone who has requested a mail in ballot, they will be going out the week of 2/12. They must be returned by mail to our office by the close of pools on March 5. Please remember to sign the inner envelope before putting your ballot in it and return them in the white on.
Thank you 
 
 
BELOW IS THE LIST OF OPEN ELECTED SEATS FOR THE 
MAY 21, 2024 ANNUAL TOWN ELECTION.

NOMINATION PAPERS ARE AVAILABLE AT THE TOWN CLERK'S OFFICE

MODERATOR (1) 1 YEAR

TOWN CLERK 3 YEARS

SELECTBOARD MEMBER (2) 3 YEARS

ALMONER (1) 4 YEARS

ASSESSOR (1) 1 YEAR

BOARD OF HEALTH (1) 3 YEARS

CEMETERY COMMISSIONER (1) 3 YEARS

CONSTABLE (2) 3 YEARS

FINANCE COMMITTEE (1) 1 YEAR

FINANCE COMMITTEE (2) 2 YEARS

FINANCE COMMITTEE (2) 3 YEARS

LIBRARY TRUSTEES (3) 3 YEARS

PARK COMMISSION (1) 1 YEAR

PERSONNEL POLICY & PROCEDURE (1) 3 YEARS

PLANNING BOARD (1) 5 YEARS

SCHOOL COMMITTEE (HRHS) (3) 3 YEARS

SCHOOL COMMITTEE (NORRIS) (2) 3 YEARS

TREE WARDEN (1) 1 YEAR

WATER COMMISSIONER (1) 3 YEARS

 

 

 
 

The Town Clerk's General responsibilities are:

The Town Clerk is the chief elections official.

The Town Clerk supervises voter registration and absentee balloting and oversees Polling places, election officers, and the general conduct of all elections and town meetings. THE CLERK DIRECTS THE PREPARATION OF BALLOTS, POLLING LOCATIONS, VOTING EQUIPMENT, VOTING LISTS, ADMINISTERS CAMPAIGN FINANCE LAWS, CERTIFIES NOMINATION PAPERS, AND INITIATIVE PETITIONS, AND SERVES ON THE BOARD OF REGISTRARS.  

The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, borrowing, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk records and certifies all official actions of the Town, including town meeting legislation, appropriations, Planning and Zoning Board of Appeals Decisions. The Clerk provides certified copies of vital records (births, marriages and death) and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

The Town Clerk is the official keeper of town records. The Clerk administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State Open Meeting and Conflict of Interest Laws. The Town Clerk posts meetings of all governmental bodies. All town boards must post their scheduled meetings at least 48 hours prior to the meeting with the Town Clerk’s Office. For the purpose of convenience the Town Clerk Office maintains a meeting list on the web. However, the Official posting board is located in the Town Hall. The Clerk maintains records of adopted regulations, bylaws, oaths of office, resignations and appointments, petitions, publications, budgets, meeting minutes, and financial statements. The Town Clerk submits bylaws and zoning ordinances to the Attorney General for approval. The office issues state licenses and permits, including marriage, dog, and fishing, hunting and trapping. The office also issues Raffle and Bazaar Permits.

The Town Clerk’s Office responds to inquiries from the public, serves as the central information point for the Town, and is responsible for conducting the Annual Census AND PREPARES THE ANNUAL STREET LISTING.  The Town Clerk is an elected position with a three-year term.

Lucille A. Dalton is a Notary Public and Justice of the Peace.

Public Records Access Guidelines 2017
Census Memo 1-30-2015
Attorney General’s Approval of “The Preservation of Historically Significant Buildings” By-Law 1-22-2016
Attorney General Approval of Zoning and General By-laws from June 13, 2021 Annual Town Meeting

Job Opening
Election Worker Job Description and Application

Annual and Special Town Meetings and Elections

 
SPECIAL TOWN MEETING MINUTES – DECEMBER 13, 2022
STATE ELECTION MINUTES – NOVEMBER 8, 2022
STATE PRIMARY MINUTES – SEPTEMBER 6, 2022
ANNUAL TOWN MEETING MINUTES – JUNE 7, 2022
ANNUAL TOWN ELECTION MINUTES – MAY 17, 2022
CAUCUS MINUTES 4-5-2022
SPECIAL TOWN MEETING MINUTES, DECEMBER 14, 2021
ANNUAL TOWN ELECTION AND SPECIAL ELECTION MINUTES – JUNE 22, 2021
           ATM-RAINDATE-6-13-2021-MINUTES-
PRESIDENTIAL ELECTION MINUTES, 11-03-2020
SPECIAL TOWN MEETING MINUTES 10-17-2020
ANNUAL TOWN MEETING MINUTES 8-15-2020
SPECIAL STATE ELECTION MINUTES 5-19-2020
PRESIDENTIAL ELECTION MINUTES 3-3-2020
SPECIAL TOWN MEETING MINUTES  2-11-2020
SPECIAL TOWN MEETING MINUTES 10-22-2019
ANNUAL TOWN MEETING MINUTES 5-7-2019
SPECIAL TOWN MEETING MINUTES 2-5-2019
STATE PRIMARY & ANNUAL TOWN ELECTION MINUTES 9-01-2020
ANNUAL TOWN ELECTION MINUTES 5-21-2019
SPECIAL TOWN ELECTION MINUTES 6/18/2019
ANNUAL TOWN MEETING Minutes 5/1/2018
SPECIAL TOWN MEETING Minutes 1/16/2018

 

SPECIAL TOWN MEETING MINUTES 1/26/2016
Special Town Meeting Minutes 10/20/2015
Annual Town Meeting Minutes 5/20/2014
 

Attorney General Comments and Approvals

ATTORNEY GENERAL APPROVAL AND COMMENTS OF UPDATED GENERAL BY-LAWS STM 12-13-2022 
UPDATED GENERAL BY-LAWS – MARCH 20, 2023
ZONING BY-LAWS – UPDATE 2022
ATTORNEY GENERAL DECISION & COMMENTS WETLANDS PROTECTION BY-LAW stm10-17-2020 
ATTORNEY GENERAL’S APPROVAL OF “UPDATED GENERAL BY-LAWS AND ZONING by-laws" STM 2-5-2019 
ATTORNEY GENERAL APPROVAL OF ARTICLES 6 AND 31 FROM MAY 7, 2019 ANNUAL TOWN MEETING
ATTORNEY GENERAL’S APPROVAL OF ARTICLES 6 & 7 FROM THE OCTOBER 22, 2019 SPECIAL TOWN MEETING
FY 2015 Town Meeting By-Laws Passed

 

 


Campaign Finance Reports
Massachusetts General Laws, Chapter 55, Section 26 requires local election officials to post campaign finance reports on their municipal website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period. Also, OCPF strongly recommends posting all campaign finance reports to the city/town’s website, even when they do not meet the $1,000.00 threshold.C
Carrasquillo Campaign Finance Report CPF D104 2021
Floyd Campaign Finance Report CPF D104 2021
Piper Campaign Finance Report DPF M102 End of Year 2021
Dalton CFR 2021
Gaudet CFR 2021
Lumbra CFR 2021
Mawdsley CFR 2021
Piper CFR 2021
Simmons CFR 2021
Tishman CFR 2021
Roland Pre-9-4-18 Report
Roland – 30 Day After Election Report
Fowles Amended Finance Report – 7-17-2019

 



Fees

Town Clerk Fee Schedule 2023

Contacting the Town Clerk's Office
Town Clerk-Lucille A Dalton-townclerk@townofsouthampton.org
Assistant Town Clerk-Sabina C McCarthy-assistanttownclerk@townofsouthampton.org
Office Hours: Monday-Thursday 8:30am-4pm
8:30am-6:00pm alternating Tuesdays (see MyTownGovernment.org for schedule)
Phone: (413) 527-8392 -Fax: (413) 527-1352
Mailing Address:
Town Clerk
210 College Highway, Suite #2
Southampton, MA 01073